Office and Systems (Data) Support Administrator

Location: Denton, TX

Company Overview:

Voltage Coffee Project is a thriving and innovative company in the coffee industry, dedicated to delivering exceptional coffee experiences to our customers. We are currently seeking a detail-oriented and organized professional to join our team as a Systems Administrator. This role focuses on managing payables and receivables processes and includes responsibility for maintaining the Restaurant 365 software for these functions, along with inventory items.


  • Payables/Receivables:
    • Process and record accounts payable and receivable transactions accurately and in a timely manner.
    • Reconcile vendor statements, resolve discrepancies, and ensure timely payment of invoices.
    • Generate invoices and statements for customers, monitor outstanding balances, and follow up on overdue payments.
    • Work closely with internal teams to address billing and payment inquiries.
  • Restaurant 365 Software Management:
    • Administer and maintain the Restaurant 365 software for payables, receivables, and inventory management.
    • Ensure accurate and up-to-date data entry into the software system.
    • Collaborate with the Director of Operations at Voltage Coffee Project to troubleshoot and resolve any issues related to the Restaurant 365 software.
    • Train team members on the use of the software and provide ongoing support.
  • Integration and Automation:
    • Develop program to streamline and automate payables and receivables processes within the Restaurant 365 software,  enhancing efficiency and accuracy.
    • Identify opportunities for process improvements and collaborate with cross-functional teams to implement changes.
  • Compliance:
    • Stay current with regulations related to payables and receivables processes.
    • Ensure compliance with all relevant financial and data protection regulations.
    • Assist in the preparation for external audits related to payables, receivables, and inventory.
  • Reporting:
    • Generate and distribute financial reports related to payables, receivables, and inventory to support decision-making processes.
    • Develop and implement customized reports as needed by different departments.

Office Administration:

  • Office Organization
  • Maintaining meeting records and development of plans for actionable items
  • Coordination of department communications and plans
  • Consistent follow-up of required action items to ensure completion



  • High school diploma or equivalent; additional education or certification in accounting or related field is a plus.
  • Proven experience in payables and receivables processing.
  • 2+ year experience with Restaurant 365 software for financial and inventory management (or similar program).
  • Proficiency in data analysis and the ability to extract insights from financial data.
  • Excellent communication skills and the ability to collaborate with cross-functional teams.
  • Strong attention to detail and organizational skills.


[Include information about the benefits package, such as health insurance, retirement plans, professional development opportunities, etc.]

How to Apply:

Interested candidates should submit their resume and cover letter to [email address]. Please include "Inventory and AP/AR Systems Administrator" in the subject line. The application deadline is [date].

Voltage Coffee Project is an equal opportunity employer and encourages candidates from all backgrounds to apply.

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